OrgNice is a staff directory and org chart tool that connects directly to your Google Sheets employee roster and keeps both in sync, always. Every time someone views the directory or chart, OrgNice reads the current state of your Sheet. When someone joins, leaves or changes role, it shows immediately, without anyone touching it.
At a glance
- What it is: a live staff directory and org chart for Google Sheets.
- Who it is for: teams that keep their roster in a Sheet, up to a few hundred people, including volunteers and contractors.
- How it works: connect a Sheet, AI maps the columns, and both views are ready in about a minute.
- What it costs: free Basic plan, flat per-project Plus plan, no per-seat pricing. 7-day Plus trial, no credit card.
- Your data: no copy of your roster is stored. Your Sheet stays the source of truth.
What makes OrgNice different
Most directory and org chart tools import your data once. You build the structure, export it and share it. Then someone joins, leaves or moves teams, and the directory is wrong. Nobody updates it, because updating means doing it all over again.
OrgNice connects to your Sheet permanently. There is no import step and no “update directory”. The view a new joiner opens on their first day shows the same org as the Sheet your HR manager updated that morning.
OrgNice is a living directory and org chart, not a static diagram.
How it works
- Connect your Google Sheet. Link a spreadsheet with your people data (name, title, who they report to).
- AI maps and configures. OrgNice identifies which columns hold names, titles and reporting lines. It also detects extra fields (departments, locations, emails), profile image columns, sets up employee profiles and picks a visual theme.
- Your directory and org chart are ready. There is no blank canvas and no manual setup. Colour layers for department or team are suggested too.
- Always current. Every later view reads fresh from your Sheet. Nothing to re-run.
Who OrgNice is for
- Remote and international teams that need one always-current source of truth for who is who, where people can’t rely on hallway familiarity.
- Organisations with extended workforces: volunteers, contractors, committee members, governors or community participants who have no company email but belong in the directory.
- Operations managers and administrators who maintain headcount in Google Sheets and want a directory the whole team can use.
- Startups and growing companies that haven’t invested in enterprise HR software.
- Founders who share org structure with investors and board members and don’t want to scramble before every meeting.
- HR and people ops managers who keep employee data in spreadsheets.
If your team tracks people in Google Sheets and needs a directory or org chart that stays current without manual effort, OrgNice is designed for you.
Who OrgNice is not for
- Enterprise HRIS users. If you have Workday, BambooHR or a similar system with built-in org charts, those already cover this.
- Anyone looking to replace their spreadsheet. OrgNice reads from Google Sheets; it doesn’t replace them. Your data stays in your Sheet.
Scale
OrgNice has been tested at 1,000+ people with profile images and stays responsive. The natural sweet spot is organisations that manage their roster in Google Sheets, typically up to around 400 to 500 people. Beyond that, most companies move headcount into an HRIS and the Sheet stops being the source of truth.
What you get
| Capability | In one line |
|---|---|
| Staff directory | Card and table views, filters, and a bookmarkable profile page for every person |
| Org chart | Zoom, pan, expand subtrees; click anyone for a full profile panel |
| Search | By name, ID or any field, ranked, typo-tolerant, with the matching field shown |
| Additional fields | Email, links, social profiles, phone, location, department, custom text |
| Profile pictures | Public URLs, public Google Drive, or private Drive files via a service account |
| Layers | Colour-code people by department, location, employment type or any category |
| Appearance | Brand colours, card styling, vertical, horizontal or compact layouts, fonts |
| Data validation | Flags missing managers, circular references and orphaned people |
| Map View (preview, Plus) | See where people are as pins on a map |
| Sharing | Restricted, named people, your organisation, or public; revocable external links |
| Embedding | Confluence, Google Sites, WordPress or intranets, Salesforce, any iframe, and the Google Sheets add-on |
| Export | PNG, SVG and PDF |
Each of these has a screenshot and a fuller explanation on the Features page.
Sharing links work for people without Google accounts: they are view-only and can be revoked at any time, which suits clients, contractors and partners. Embedded views update automatically, so you never re-embed when the organisation changes.
Why the Google Sheets approach works
- Nothing new to learn. You use the spreadsheet you already maintain.
- One source of truth. People data lives in one place; OrgNice just presents it.
- Easy updates. Anyone with edit access to the Sheet can update it.
- No migration. Connect in minutes, not weeks.
- No lock-in. Your data stays in your Sheet whatever you decide about OrgNice.
Data security
OrgNice reads your Sheet through Google’s standard OAuth, with read-only access to the Sheet you connect, and you can revoke it at any time. No copy of your employee data is stored on OrgNice’s servers: the directory and chart are generated fresh from your Sheet on every view. Profile images are cached temporarily, and Map View caches place names with no names attached. See IT and security for exactly what is stored.
Common use cases
| Use case | Who benefits |
|---|---|
| Staff directory | Distributed teams find colleagues by name, department, location or role, with contact details in one place |
| Onboarding | New hires get instant organisational context |
| Internal communications | Embed the directory or org chart on your intranet or wiki |
| Board and investor updates | Founders share the current structure without last-minute scrambling |
| Team planning | Operations managers visualise reporting lines for reorganisations |
| All-hands meetings | Show the current structure with confidence it is accurate |
| Compliance and audits | A verifiable org structure without manual upkeep |
Getting started
- Visit OrgNice and sign in with Google.
- Create a project and connect your Google Sheet.
- Check the automatic column mapping and adjust it if needed.
- Tweak the appearance to match your brand.
- Share or embed your directory or org chart.
No credit card required. The 7-day Plus trial includes team sharing and embedding, so you can try the core features before committing. No Sheet yet? Start from the free staff directory template.
Summary
OrgNice is a staff directory and living org chart connected to your Google Sheets employee roster. It generates both on first connection and keeps them in sync automatically.
If your staff directory is a spreadsheet nobody can navigate, and your org chart lives in a presentation nobody trusts, OrgNice fixes both from the Google Sheet you already maintain.