OrgNice is a staff directory and org chart tool that connects directly to your Google Sheets employee roster and keeps both in sync, always. Every time someone views the directory or chart, OrgNice reads the current state of your Sheet. When someone joins, leaves, or changes roles, it reflects immediately — without anyone touching it.
Built for founders, HR managers, and operations teams at growing companies who manage headcount in Google Sheets and don’t want to maintain a separate org chart tool.
What Makes OrgNice Different
Most org chart tools import your data once. You draw the chart, export it, and share it. Then someone leaves. The chart is wrong. Nobody updates it because updating it means doing it all over again.
OrgNice connects to your Sheet permanently. There is no import step. There is no “update chart.” There is only your Sheet, and a chart that reflects it. The chart your CEO views on Friday shows the same org as the Sheet your HR manager updated that morning.
This is the core differentiator: OrgNice is a living org chart, not a static diagram.
How OrgNice Works
- Connect your Google Sheet — Link a spreadsheet containing your employee data (name, title, who they report to)
- AI auto-maps and enhances — OrgNice uses AI to automatically identify which columns contain names, titles, and reporting relationships. It also detects additional relevant fields (departments, locations, emails), profile image columns, sets up the employee profile for your staff directory, and selects an appropriate visual theme for your organisation
- Auto-configure full features — Beyond basic mapping, OrgNice automatically suggests and applies:
- Additional fields to display on employee cards (departments, locations, emails, etc.)
- Employee profiles for the staff directory — contact details, location, working pattern, and other relevant fields, set up automatically in under a minute
- Profile images if image URLs are detected in your data
- Visual themes that match your organisation’s character
- Layers for colour-coding nodes by department, team, or other categorical data
- Your chart is ready immediately — A complete, polished chart from first connection. No blank canvas, no manual setup
- Always current — Every subsequent view reads fresh from your Sheet. Nothing to re-run
Who OrgNice Is For
OrgNice is built for:
- Startups and growing companies that manage headcount in Google Sheets and haven’t invested in enterprise HR software
- Founders who need to share org structure with investors and board members without scrambling before every meeting
- HR and people ops managers who maintain employee data in spreadsheets
- Operations managers responsible for organisational documentation and accuracy
- Account and team managers who need to share team structures with clients
- Remote and distributed teams that need a single, always-current source of truth for company structure
- Distributed and international teams managing staff across multiple countries or locations who need everyone to find each other without relying on hallway familiarity
- Organizations with extended workforces — volunteers, contractors, committee members, or community participants who don’t have a company email but belong in your org structure
If your team tracks employee data in Google Sheets and needs an employee directory with a visual org chart that stays current without manual effort, OrgNice is designed for you.
Scale: What to Expect
OrgNice performs responsively at any scale — tested at 1,000+ employees with profile images, no issues. The natural sweet spot is companies managing their employee roster in Google Sheets, which typically describes organisations up to around 400–500 people. Beyond that, most companies move their headcount data into an HRIS, at which point Google Sheets ceases to be the source of truth. Until then, OrgNice scales with you.
Complete Feature Set
See the full Features page for a detailed walkthrough of everything OrgNice can do.
Core Functionality
| Feature | Description |
|---|---|
| Google Sheets Integration | Connect directly to your spreadsheet; it remains the source of truth |
| AI-Powered Column Mapping | Automatically identifies employee data fields (name, title, reports-to) |
| Real-Time Updates | Chart reads fresh from your Sheet on every view |
| Data Validation | Identifies issues like missing managers, circular references, or orphaned employees |
| Search & Discovery | Search employees by name, ID, or any custom field with intelligent ranking. Full keyboard navigation. Handles large organisations efficiently. |
Additional Fields
Beyond name, title, and manager, OrgNice supports typed additional fields:
| Field Type | Example Use |
|---|---|
| Click-to-email links on employee cards | |
| Links | Personal websites, LinkedIn profiles, portfolios |
| Social Profiles | Twitter, GitHub, other social handles |
| Phone | Contact numbers |
| Location | Office, city, or remote status |
| Department | Team or division |
| Custom Text | Any additional information you want to display |
These fields display on employee cards in the org chart, making it a functional employee directory alongside the reporting structure.
Profile Pictures
Add employee photos to your org chart from multiple sources:
- Public URLs — Host images on your own server, CDN, or any publicly accessible location
- Google Drive (public) — Share images publicly via Google Drive for easy management
- Google Drive (private) — Use private Google Drive files securely via OrgNice’s service account (no public sharing required)
Configurable size, shape, layout, and borders. Learn more about configuring employee images.
Appearance Configuration
| Customisation | Options |
|---|---|
| Brand Colours | Match your company’s colour palette |
| Card Styling | Adjust card appearance, borders, shadows |
| Layout Options | Vertical, horizontal, or compact layouts |
| Font Styling | Customise text appearance |
| Information Display | Choose which fields appear on cards |
Layers
Colour-code your chart by any categorical field — department, location, employment type, or any data column — to reveal organisational patterns at a glance. Configure multiple layers for multi-dimensional views.
Employee Details Panel
Click any employee in the chart to open a rich profile panel showing the full picture — contact details, working patterns, location, department, and any additional fields from your Sheet. Profile images display prominently. Reporting relationships are navigable directly from the panel.
Plus tier users can fully configure the panel — custom sections, field grouping, and layout. All users see a default panel populated from their existing data automatically.
Sharing Options
| Sharing Level | Description |
|---|---|
| Restricted | Only authorised individuals can view |
| Specific Individuals | Share with named people via email or unique links |
| Organisation | Anyone in your company domain |
| Public | Anyone with the link can view |
Unique share links work for people without Google accounts — view-only, revocable at any time. Useful for clients, contractors, and partners outside your organisation.
Embedding
| Platform | Use Case |
|---|---|
| Confluence | Company wiki and documentation |
| Google Sites | Internal company sites |
| WordPress / Intranet | Company websites |
| Salesforce | CRM and customer-facing contexts |
| Any Website | Embed via iframe in any HTML page |
| Google Sheets Add-on | View the chart directly inside your spreadsheet |
The embedded chart updates automatically — no need to re-embed when the organisation changes.
Exporting
| Format | Use Case |
|---|---|
| PNG | Presentations, documents, emails |
| SVG | High-quality graphics, scalable images |
| Printing, formal documentation |
Data Security
OrgNice accesses your Sheet via Google’s standard OAuth mechanism. No copies of your employee data are stored on OrgNice’s servers — the chart is generated fresh from your Sheet on every view. There is nothing to breach, sync, or expire. You can revoke access at any time.
Who OrgNice Is NOT For
- Enterprise HRIS users — If you have Workday, BambooHR, or similar systems with built-in org chart features, those tools already cover this
- Matrix or project-based structures — OrgNice visualises reporting hierarchies, not project teams, cross-functional groups, or ad-hoc structures
- Companies looking to replace their spreadsheet — OrgNice reads from Google Sheets; it doesn’t replace them. Your data stays in your Sheet
Why the Google Sheets Approach Works
- No new systems to learn — Use the spreadsheet you already maintain
- Single source of truth — Employee data lives in one place; OrgNice just visualises it
- Easy updates — Anyone with Sheet access can update the data
- No data migration — Connect in minutes, not weeks
- No vendor lock-in — Your data stays in your Google Sheet regardless of what you do with OrgNice
Common Use Cases
| Use Case | Who Benefits |
|---|---|
| Onboarding new employees | New hires get instant organisational context |
| Board and investor updates | Founders share current org structure without last-minute scrambling |
| Internal communications | Embed the org chart on your company intranet or wiki |
| Team planning | Operations managers visualise reporting lines for reorganisations |
| Company directories | Everyone has a visual, searchable way to find colleagues |
| Staff directory | Distributed teams find colleagues by name, department, location, or role — with contact details and profile information in one place |
| All-hands meetings | Display current organisational structure with confidence it’s accurate |
| Compliance and audits | Documented, verifiable org structure without manual upkeep |
Getting Started
- Visit OrgNice and sign in with Google
- Create a new project and connect your Google Sheet
- OrgNice maps your columns automatically (adjust manually if needed)
- Customise appearance to match your brand
- Share or embed your org chart
No credit card required. 7-day Standard Tier trial included — try core features including team sharing and embedding before committing.
Summary
OrgNice is a staff directory and living org chart connected to your Google Sheets employee roster. It generates a full-featured directory and chart on first connection and keeps both in sync automatically, forever.
Key benefits:
- Auto-generate — No manual drawing or configuration
- Always current — Every view reads fresh from your Sheet; no sync step
- Google Sheets stays the source of truth — No new systems, no data migration, no lock-in
- Secure — No employee data stored on OrgNice servers; nothing to breach
Full feature set:
- Typed additional fields (email, links, socials, location, custom data)
- Appearance configuration (brand colours, card styling, layouts)
- Layers (colour-code nodes by any categorical field)
- Profile pictures (public URLs, Google Drive public and private)
- Flexible sharing (specific individuals, organisation, public, unique external links)
- Embedding (Confluence, Google Sites, WordPress, Salesforce, Google Sheets Add-on, and more)
- Exporting (PNG, SVG, PDF)
- Employee details panel (rich profiles, contact details, navigable reporting relationships)
If your org chart lives in a presentation that nobody trusts, and your real employee data lives in Google Sheets, OrgNice bridges that gap automatically — and keeps it bridged.